Picking the Perfect Venue

5 Jul
The venue gives your event personality. If the venue is not right the entire event can be thrown off.

  

Here are some things I look for in a venue: 

Style/ Decorations 

A venue with beautiful carpet, chandeliers, and stone work are more expensive than basic ballrooms, but they can end up saving you a lot of money in the end. A blank slate ballroom takes a lot more work to decorate, and all the flowers, pipe and drape, and special lighting can really add up. However, when selecting a venue that is already beautifully decorated, make sure the style matches the theme and feel of your event. You would not want to hold a western themed party in a Tuscan villa. 

Size 

You definitely want to make sure the venue is an appropriate size for your guest count. A ballroom that is too big is just as bad as one that is too small. You do not want guests running into each other but you also do not want them having to trek across the room to find the dance floor. 

Room Flow 

Make sure all of the elements to your event fit nicely into the room and create good traffic flow. Just because the bar fits nicely next to the dance floor does not mean it will work. You do not want people waiting in line at the bar to be trampled by dancers. I like venues that have different areas so you spread things out. Foyers are perfect for bars and check-in and patios are great for a quieter lounge feel. 

Location 

Think about where the majority of your guests will be coming from. You do not want to inconvenience your guests by having them drive hours to the venue. 

Budget 

Your dream venue of course has to fit within the event budget. If you have found the perfect venue but cannot afford it try to negotiate. Tell the venue manager how many people are coming, and provide an estimate of how much food, drink, and hotel room revenue your guests have the potential to bring in. They may be persuaded to lower the rental fee. Also if your date is flexible, discuss moving the day and time of your event; venues fluctuate in price depending on the time and day of the week. 

 

  

Beautiful venues require little decorating (Venue Pictured: Sassi Restaurant Scottsdale, AZ)

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